Conference, Convention & AGM Production in Ontario

Your name is on the conference. Ours is on making sure nothing goes wrong in front of the room.

Straight Street produces conferences, conventions, and AGMs across Ontario — general sessions, breakouts, presentation support, sound, screens, and livestream — with one all-in quote and a team that rehearses before your delegates arrive.

Backed by our Comfort Warranty — if something isn’t right, we do everything within our power to make it right.

A conference or AGM is a high-visibility event: executives, members, and delegates — often with a livestream audience too — all watching at once.

The hard part isn’t the technology; it’s that everything has to work in front of the people who matter most to you. We plan the whole technical side, rehearse it before doors open, and stand behind it — so you can host the room instead of watching for a failure.

Every quote is all-in — equipment, labour, and transportation — and a senior event designer owns your event from the first planning call to the final session.

What a conference needs

Every word heard. Speech-first sound for keynotes, panels, and the Q&A — clear to the back of a general session and in every breakout room.
Slides and video that just work. Presentation switching, playback, and screens sized so every seat sees — with smooth handovers between speakers, not scrambles.
General sessions and breakouts, coordinated. One team across the main stage and the concurrent rooms, tied together by a written run-of-show.
The remote and hybrid audience. Livestream and webcast for members and delegates who can’t attend in person — treated as a real audience, not an afterthought.
No surprises. Rehearsed before doors, backups for what can fail, and a direct line to your lead staff all day.

A few conferences and corporate events we've produced

MCI Group Canada — a client’s annual conference (see the review below).
IBAO (Insurance Brokers Association of Ontario) — produced the annual convention and Awards of Excellence at the London Convention Centre.
Experior Financial — the XFactor Conference at the International Centre, plus events at the Hamilton Convention Centre and Carmen’s.
Ministry of Finance — conventions at the London Convention Centre.
CANSPEP and Explore Waterloo Region — conferences at the Delta Hotel Waterloo.
Home Hardware, Research In Motion, and Imperial Tobacco — corporate events at Bingemans, Kitchener.
University of Guelph-Humber — Convocation at the Pearson Convention Centre.
AGMs for Melloul-Blamey Construction, Eclipse Automation, Cambridge Memorial Hospital, and the Arcadian Project, a solar energy company in Baden.
Home builders’ associations — the Waterloo Region Home Builders’ Association, a relationship now spanning roughly two decades, and the Grand Highlands Home Builders’ Association.
Challenger Motor Freight — tradeshow production.
Google and Clio — conference and corporate events.

Venues We Know

Knowing the building matters as much as knowing the gear — what the venue mandates, how load-in runs, and what the room does to sound and sightlines. Our Conference AV in Toronto and the GTA and Conference AV in Waterloo Region pages set that out venue by venue.

Client Proof

We recently used Straight Street for a client’s annual conference. The client was extremely anxious and hesitant due to a bad experience the previous year with another company. Straight Street ROCKED IT OUT!!! Not only were they professional and accommodating (especially with last minute requests) but they also went above and beyond to assist our client with presentation changes and music requests. They did such a great job that the client immediately requested that they be a part of next year’s team again.

Pierre Valcarcel, Sr. Account Manager, MCI Group Canada · Google review

Named-client track record:

Across a decade of annual conventions, IBAO credited Straight Street with bringing knowledge and creativity to every task, staying reachable throughout, and delivering resourceful, imaginative solutions — on budget.

4.9 / 5

Across 30 Google Reviews

A+

BBB Accredited

Member

6x Consumer Choice Award Winner,
Kitchener-Waterloo
most recently 2027

Backed by our Comfort Warranty — if something isn’t right, we do everything within our power to make it right.

Straight Answers

"Our conference has a main stage and several breakout rooms."

One team covers all of it. We staff the general session and the concurrent rooms, tie them together with a written run-of-show, and keep the schedule moving so a delegate never waits on a technical fix.

"Our presenters change slides and requests at the last minute."

We expect that, and we’re built for it. In one agency’s words, we “went above and beyond to assist our client with presentation changes and music requests” — last-minute and all — and were rebooked the next year for it. Changes are the job, not a crisis.

"It's an AGM — it has to be formal, on the record, and some members join remotely."

We handle formal AGMs and hybrid ones: clear sound so motions and votes are heard and recorded, and a reliable livestream so remote members can follow and take part. Nothing about the record is left to chance.

"The hotel or venue already has in-house AV."

You can almost always bring your own partner, and it’s worth comparing. Our quote is all-in, and we help remove the venue’s markup on equipment — standard charges like rigging and power may still apply, and we’ll tell you which is which.

For the event your executives, members, and delegates are all watching.

Tell us about your conference — venue, audience, program, and budget — and we’ll recommend the right production for it. Not the most complex one. The right one.

No obligation. Prefer to talk it through?
Call (519) 893-3668.

Your Event Goals. Our Expertise. That’s Straight Street.