Safety should be a top priority when it comes to planning an indoor or outdoor live event. With so many things that can go wrong at any given moment, there are many different safety factors to consider. Most event planners tend to focus on procuring high-end security personnel and totally overlook the need for safety standards and protocols that are geared toward audiovisual technology. Live event production services ensure that all of your audiovisual needs are met. Follow these event production safety tips to ensure everything goes off without a hitch.
Comply with Local Sound Volume Regulations
Live events such as concerts, festivals, fashion shows, theatrical productions, and even corporate gatherings all use varying levels and types of sound to entertain and educate audiences. Every municipality has a certain threshold for safe maximum noise levels depending on the nature of the event. Event planners should learn and comply with local sound volume ordinances to avoid breaking them and getting fined.
Moreover, excessive noise levels can lead to hearing damage for event organizers and attendees alike. To minimize the impact of event noise, sound systems should be set up at a minimum 10-foot distance from the stage and audience area to protect performers and attendees. Crew members should be provided with noise-canceling headphones or earbuds to protect their ears while performing setup and tear-down tasks that require the use of loud tools or equipment.
Ensure All Heavy Equipment Is Properly Installed
High-caliber live events require the use of a lot of heavy equipment such as lighting fixtures, speakers, and stage structures. All of these elements come together to create a truly memorable experience for audience members. Make sure it’s a positive one by hiring a professional live audiovisual company in Hamilton to properly install these fixtures and equipment for you. All it takes is one faulty wire or poorly constructed stage for your entire event to go up in flames. Hiring fully trained and experienced live event production services reduces liability issues and ensure the safety of everyone in attendance and working the event.
Make Sure Cables Are Properly Secured and Out of the Way
A lot of heavy equipment requires the use of cables, wires, and other connective elements. To prevent a live wire fire or tripping hazard, it’s important to ensure that cables and wires of all sizes are adequately secured and kept out of the way.
Cable ramps are a feasible and effective solution for lines that can’t be discreetly installed and need to run across a common walkway or path. This protects performers, contractors, and crew members from tripping over large cables and injuring themselves. It also protects event organizers and planners from having a lawsuit on their hands as a result of hazardous working conditions.
Keep Track of All Audiovisual Equipment
Whether you’re renting the equipment separately or using the equipment provided by a live event production service in Hamilton, it’s important to keep an itemized list of all of the technical hardware at your disposal. Small or peripheral devices like earwigs, microphones, laptops, mousse, and hearing devices are extremely easy to lose. Audiovisual equipment is incredibly expensive to replace. If it goes missing on your watch, you’ll most likely lose any equipment deposits you may have paid. Taking a detailed technical equipment inventory before, during, and after each event prevents this from happening.
Use a Strong Password to Protect Your Wireless Networks
Modern audiovisual equipment relies on secure Wi-Fi connections to function properly and communicate with one another. Malicious hackers will stop at nothing to try to infiltrate these network connections and disrupt live corporate or public events for varying reasons, whether it’s to cause mischief or solicit funds.
Protect yourself, your guests, and your crew members from these types of scams or technical issues by creating a strong Wi-Fi password that only you and a select few people have access to on a need-to-know basis.
Hire a Reputable Audiovisual Company
When it comes to event planning, sometimes who you know is just as important as what you know. A highly regarded event audiovisual company will ensure that in-depth technical safety protocols are in place to protect your audience and crew members. Your audiovisual team should have an extensive background in properly rigging lighting fixtures, maneuvering, setting up heavy equipment, and safely wiring electrical devices.
Furthermore, audiovisual technicians are also responsible for safely storing, transporting, maintaining, and installing sound and lighting equipment to prevent theft or damage.
Straight Street Event Services is one of the most reliable and renowned live event production service providers in Hamilton, Cambridge, Toronto, and the GTA. Contact us today to learn more or book our services.
