When it comes to corporate event planning, choosing the right professional audiovisual company makes a big difference in terms of technical quality and presentation. You have to do a lot of research to ensure you’re getting the absolute best value for your dollar and that can be time-consuming and stressful. From budget considerations and event requirements to comparing different price points, audiovisual packages, and the type of equipment you need, the whole process can be confusing for even the most experienced event planners. If you’re looking for top-notch event audiovisual services in Toronto for your next corporate get-together, then follow these tips.
Determine Your Needs Ahead of Time
Hiring an audiovisual company in Toronto for a corporate event of any caliber is a big decision. Certain expenses and risks are involved, so you want to make sure that you’re choosing the right audiovisual company for your needs. To guarantee that the company you hire is a good fit, you have to first determine exactly what your needs are. Once you’ve got that down pat, you can define your expectations and choose an audiovisual company that’s able to meet your requirements and fits within your budget.
Share Your Vision with the Audiovisual Company
Communication is key to the success of every business partnership. The audiovisual company that you hire needs to know exactly what your creative vision for your event entails and what your goals are so that they can help you bring them to life. Simply tell the audiovisual technicians what you want and expect so that they can use their technical resources and expertise to make it happen. Describe the tone of the event, whether it’s an upscale banquet dinner or a low-key routine business meeting, so that the technicians can create the appropriate audiovisual effects and cues.
Use a Thorough Vetting Process
Any time you’re hiring a company to provide a specific service, it’s important to make sure you’re getting your money’s worth. The best way to guarantee that you’re getting the maximum value for the services rendered is to employ a thorough vetting process. This can be a time-consuming and painstaking process, but it’s worth it in the end. After all, if you’re completely satisfied with the results, then you may end up working with the same company time and time again in the future.
Start by doing your own research. Find out how long the company has been in business and how much experience they have managing the audiovisual components for the types of events you normally put on. Then, check their references and read through their online reviews. If the good reviews outweigh the bad ones, then you’re in luck.
Look for Onsite Assistance
When it comes to hiring a professional audiovisual company in Toronto, you don’t want an AV technician who’s just going to set it and forget it. You want someone who’s going to be there with you throughout every step of the process, including managing the equipment and doing test runs on the day of the event. That way, any technical issues that you may experience on the day of or during the event can be resolved quickly and seamlessly. Plus, onsite audiovisual technicians can inspect your venue and make sure they use equipment that’s compatible with the onsite technical setup.
Install an Onsite Security System
With all of the expensive audiovisual equipment at your disposal, you’re going to want to make sure that the premises are completely secure at all times. Only authorized personnel should be allowed to enter the site at any given time. And make sure the audiovisual equipment is properly stored in a secure location when it’s not in use to prevent pieces from going missing and being stolen or misplaced. Storing the audiovisual equipment in an onsite locker or nearby storage facility is a lot safer and easier than having to lug it back and forth every single day, especially if your event spans a few days or more.
Get Comprehensive Technical Support
One of the most important questions you should ask when hiring a professional audiovisual company for a corporate or public event is what type of technical support services they offer. Each company typically has different packages at various price points, so it’s important to do your research and inquire about the ones that meet your specific needs. This also ties into the first point regarding determining the technical requirements of your event.
Are you just looking for a reliable event audio rental service in Toronto or do you need someone to install, test, and manage the equipment for you? A professional event audiovisual company is there to offer extensive technical support every step of the way. Whether it’s wiring audiovisual equipment, troubleshooting system errors, or performing software updates, they’re experts in the field of audiovisual technology and should be available to offer full-service technical support.
Single Source AV Provider
One of the reasons event planners turn to a professional audiovisual company in the first place is because they’re a single-source provider of state-of-the-art AV equipment. Audiovisual companies have a large inventory of equipment that they can provide for specific types of events including soundboards, microphones, speaker systems, projectors, screens, etc. Moreover, they also have the expertise to setup and manage this equipment for you. Hiring a full-service audiovisual company is a one-stop shop for all of your event’s technical requirements. Some companies, however, do have to outsource or subcontract rentals for certain types of equipment that aren’t in as high demand as others. If this is the case, make sure to research both the audiovisual provider and the equipment subcontractor to guarantee they’re both on the level you need.
All for One and One for All Mentality
Whichever audiovisual company you hire, you need to make sure that they always have your best interest in mind. That means collaborating with your event planning team as well as speakers, performers, and special guests at your event to ensure that everyone is on the same page at all times. The success of your event hangs in the balance and it takes all hands on deck to bring your specific vision to life.
There’s a reason that Straight Street Event Services is considered to be one of the most reliable and renowned audiovisual service providers in Toronto, the GTA, and the Golden Horseshoe region of Ontario. With well over two decades of experience in the professional audiovisual industry, we’ve provided high-quality equipment and technical services for a wide range of corporate and public events. Contact us today to learn more.
