An professional audiovisual provider offers specialized equipment that transmits various audio (sound) and visual (sight) information. This can involve stage lighting, speaker, audio recordings, multimedia presentations, and slide shows for both large and small events.
With the complexity of these systems, you’ll want to make sure you are hiring a knowledgeable company. How do you know if they company is up for the task? There are seven key questions you should ask an audiovisual company before hiring them to showcase your event.
Can you work within my budget?
Ask if your vision can be produced within your set budget. Your event might entail use of microphones, speakers, live streaming equipment, and music mixing. A professional AV team will be able to determine what’s required to meet the needs of the event and provide solutions that stay within your budget.
How long have you been in business?
Every audiovisual company needs to start somewhere, but it is crucial that the people behind the scenes are highly qualified and professional. Ask how many years the company has been in business and whether they have produced events like yours before.
What is your experience with the venue?
One important question to ask is whether the AV provider has had any experience working at the venue you are using. Each venue is different and has different equipment, technology, and setups. Having an understanding and knowledge about the venue layout, technical capabilities, and AV guidelines will help ensure the event is a success.
What tools will you use to collaborate and communicate?
To ensure your audiovisual needs are met, discuss how the AV provider will communicate and collaborate with your team. In the days leading up to the event, chances are that scheduling, layout, and technical needs will change. Everyone involved needs to be able to communicate in the most efficient manner.
Can you do a walkthrough?
Ask the AV provider if they can accompany you on a walkthrough of the event. This can save both of you valuable time and money on the day of the event. By physically visiting the location together, planning out the equipment setup and space availability can prevent event-crushing obstacles.
What other services does a professional audiovisual provider offer?
Ask what types of services they provide and if there are any that may be able to enhance your event. The AV company may be able to offer webcasting, production services, mobile applications, and staging.
What team will you be bringing?
It is beneficial to know who will be working at the venue and what their assigned job will be. Ask your AV provider about the size of the team that will be working during the setup and takedown stages, and throughout the event. Be sure to know who your contact person will be during the event.
Meet your new audiovisual provider, Straight Street Event Services
For a successful event, rely on a professional audiovisual provider like Straight Street Event Services. With more than 20 years of experience in the industry, our teams can provide sound and visual installations across Ontario that meet your needs.
From live concerts and sporting events to corporate showcases, we use the most advanced technology to ensure your event is enjoyable and entertaining. Contact us to book your next event!
