The last thing you want to happen when planning a corporate conference or meeting is to experience technical difficulty or mishap moments before or during your live presentation. Working with a professional corporate audiovisual company guarantees that all of your sound and visual needs will be met. To avoid choosing the wrong audiovisuals for corporate events, here are a few red flags that you should be aware of.
Corporate Audiovisual Company Red Flags
There’s a lot at stake when it comes to providing audiovisuals for corporate events. Anything can happen during a live presentation, so it’s important for both event organizers and presenters to always be prepared for the absolute worst-case scenario and do everything in their power to prevent it from happening.
Partnering with an audiovisual company that hires experienced technicians helps, but even they can make mistakes if they’re not careful. Here are a few red flags to keep an eye out for when setting up audiovisual equipment in your chosen venue:
- The audiovisual company doesn’t allow crew to alternate taking breaks
- No 24-hour hold period for venue space
- Recurring technical issues without any resolution in sight
- The company doesn’t have the resources or equipment to execute your creative vision
- No production schedules available
A professional audiovisual company should be able to create and organize a comprehensive production plan to make your presentation as engaging and entertaining as possible. Using the latest state-of-the-art technical equipment as well as expert wiring, setup, and management, audiovisual technicians will ensure that your next corporate conference or meeting is one for the books.
Tips for Enhancing Your Audiovisual Effects for Corporate Events and Meetings
Corporate events and meetings are an opportunity to present new and interesting ideas to your professional peers. It’s important that every last component is perfectly positioned to streamline your presentation and communicate vital information to your audience members. Whether it’s a large and glitzy banquet, an annual conference for industry superstars in your field, or a simple client or staff meeting, the key is to hold each person’s attention by putting on a great a great show.
Here are some useful tips for enhancing your audiovisual effects and keeping your audiences engaged at corporate events.
Examine the Room Dimensions
Before you can set up the audiovisual equipment, you need to acquire the exact dimensions of the room where the event will take place. The venue should be able to provide this information to you in writing. In case they don’t or if you want to make sure the measurements are accurate, take it upon yourself to obtain the dimensions yourself.
Do a site visit and measure the space from corner to corner so you can create a feasible seating arrangement and map out a technological setup that’s suitable for your event. You should also make note of all of the electrical outlets and wiring in the space so you can determine where and how to set up your audiovisual equipment.
Communicate Specific Audiovisual Requirements Ahead of Time
Communication is paramount when it comes to working with an event venue and audiovisual company. Both entities need to know what your plans are for the space and the level of production value you intend to feature in your presentation. That way, they can prepare the room and technical equipment accordingly. You should also create a strict or general budget with an itemized list of the equipment you’re going to need for the event and give the audiovisual company enough time to provide an estimate.
Stage the Event Properly
Staging is just as important as production value at corporate conferences and meetings. The presenter should always be clearly visible and audible. That means placing their speaking platform or podium front and center and adjusting it to the appropriate height for each presenter.
If you’re not using a podium or speaking platform, make sure that the presenter has enough room to move around freely on stage and put a spotlight on each speaker so the audience can see them clearly. Use markers to block the stage so each speaker knows exactly where they need to be at various moments during the presentation.
Go Wireless
Wires are a major tripping hazard for both onstage presenters, keynote speakers, and even audience members who are maneuvering throughout the venue or meeting space. To prevent trip-and-fall injuries and reduce liability during your event, opt for wireless Bluetooth-enabled technology instead.
Hire a Professional Audiovisual Company for Corporate Events
Make Straight Street Event Services your trusted audiovisual production partner for your next corporate event or meeting. With over 20 years of industry experience, we have the right skills and technical equipment to expertly coordinate and orchestrate your live and virtual corporate events. Contact us for more information.
