Planning corporate events can be very time-consuming and challenging. Sometimes, event planners can feel like they’re running around in every direction trying to keep their heads on straight. No matter how well organized you are, there are always a million things to do and only a limited window of time to get it all done.
Outsourcing event audiovisual services in Toronto won’t necessarily solve all of your event planning problems, but it can certainly help take care of all of your multimedia and entertainment needs for your upcoming event.
With the help of a professional audiovisual company in Toronto, you can use the power of high-tech multimedia to bring your creative vision for your event to life without a hitch. Outsourcing an event audiovisual company offers the following advantages.
Saves Time and Money
Audiovisual rental equipment in Toronto is a smart time- and money-saving solution that helps you stay on track and well within your multimedia budget for your event. Purchasing audiovisual equipment is a big expenditure and long-term commitment. Since technological standards change rapidly over time, you’re going to have to keep purchasing new equipment as it becomes available. Technology depreciates in value over time, which means that you won’t get a sizeable ROI when selling old AV equipment.
AV Equipment Is Up to Date and Readily Available
On that note, working with a professional audiovisual company means that you always get access to the latest high-tech equipment for your events. Rather than having to spend a large amount of money on researching and procuring state-of-the-art audiovisual equipment and constantly second guessing your choices, AV and tech specialists can make expert recommendations based on your needs and the network infrastructure of your venue. Rest assured that all of your technological needs and expectations will be met on the day of your event.
High-Quality Equipment Options
IT and AV technicians are always on the lookout for the latest high-quality equipment to offer to their customers. Outsourced event services in Toronto have the expertise and financial means to continually update their equipment every time new technology is made available. They also have the capabilities to train themselves on how to use robust new technological equipment and install it just in time for your next event.
In-house AV technicians don’t have access to the same financial resources and are often hindered by the limitations of the budget set out by their employers. Hence, outsourcing your event audiovisual needs in Toronto gives you access to a much wider range of high-quality equipment options that can enhance the experiences of your attendees.
Support Staff Is Always Available
When you outsource an audiovisual company in Toronto to work an event for you, they don’t take on any other projects until your event is finished. This means they give your event their complete attention to ensure that it’s executed exactly as planned. AV technicians are fully committed to guaranteeing that all of your AV needs are met.
In-house AV technicians require special training, which increases your expenditures per event. Plus, you’ll have to purchase all of your own AV equipment and pay to replace or repair it when the time comes, not to mention learn how to perform regular system updates. Moreover, internal AV technicians typically work on multiple projects simultaneously, which can easily pull focus from your event. Since they’re usually only available during the typical 9 to 5 business hours, you won’t have access to additional support during your event.
Outsourcing event audiovisual services in Toronto takes care of all of these issues. AV technicians are available for the duration of your event or as long as you need them, so that they can prevent and troubleshoot any technical issues that may occur. Because they’re paid to work and be present at your event, their sole focus is to guarantee that all of your technical support needs are met.
Includes a Virtual Attendance Option
The need for virtual attendance and audiovisual technology has been on the rise for a long time with many employees and clients unable to physically attend meetings that are far away. COVID-19 has simple underscored the urgency for companies to make the switch from strictly hosting in-person events to engaging more clients and colleagues on a virtual platform. Hiring a professional audiovisual company to set up and manage your business’s virtual network connections ensures the safety and security of your platforms.
Not only do they set up the physical IT infrastructure, but they also provide 24/7 monitoring services to prevent and respond to potential data breaches. Hosting virtual events allows attendees to mingle and get to know one another without the added pressure and expense of having to be there in person.
More Pricing and Service Options
Outsourced event audiovisual companies usually offer affordable service bundles that in-house teams simply can’t match. In-house AV teams require a set number of trained and certified employees. Plus, they also need to have designated office space to work in. Throw in employee benefits and equipment, and the cost can really add up.
When you outsource your event audiovisual services in Toronto, you only have to pay a flat fee for the event that they’re working on for you and you can choose from a wide range of service packages that fit your needs and budget.
Great Value and Less Hassle for Event Planners
Event audiovisual rentals in Toronto can get expensive quickly. Outsourcing a reliable and reputable audiovisual company in Toronto for your corporate events saves you a lot of time, money, and stress. Every venue has a different IT and technological infrastructure. Trying to figure out how to use each piece of equipment, what output or input connects where, etc. can be a major struggle if for the technologically challenged event planner. Plus, you already have enough on your plate as it is.
Hire Straight Street Event Services for Your Next Corporate Event
You can officially end your search for “AV rental near me” because Straight Street Event Services in Toronto has you covered. We have a wealth of experience providing audiovisual services for a wide range of corporate events throughout the city. Through our many years of experience, we’ve cultivated strong professional relationships with various event planners and venues. Contact us today to learn more about our services.
