Regardless of size and purpose, it takes a lot of planning to put together a dynamic, entertaining, and engaging corporate event. Corporate event planners typically make it look a lot easier than it is and that’s because they usually have an entire team of personnel to help them realize their clients’ professional creative vision.
Amongst that team of personnel is a live audiovisual company, which is arguably one of the most important professional resources that event planners use to execute their events to get the special effects just right. High-quality audiovisual effects have the power to elevate any corporate event to unprecedented levels, whether it’s a product launch, a charity fundraiser, or a holiday party.
Working with a professional live audiovisual company means you get access to a lot of expertise, resources, and state-of-the-art equipment that would otherwise be expensive or impossible to acquire on short notice. Keep reading to find out how a corporate audiovisual company in London can help you put together a memorable and successful business event for your clients.
They Have Access to Top-Quality Audiovisual Equipment
As a corporate event planner, you already have a lot on your plate. Purchasing and storing audiovisual equipment shouldn’t be one of the many things that you have to worry about. That’s what professional live event companies are for. Audiovisual equipment for professional events can be expensive and finding an appropriate place to store it can be difficult. Another problem you might run into is the need to repair or replace broken and outdated equipment, which can eat into your event planning budget.
When you hire a professional AV production company in Waterloo, they take care of all of that for you. They have access to all of the latest top-quality audiovisual equipment and they know how to maintain and use it so you don’t have to worry about that either.
They Get the Acoustics Just Right
When it comes to proper sound distribution and clarity, it’s important to get a full lay of the land before connecting the sound equipment. Audiovisual experts know a thing or two about acoustics and how to maximize sound quality and reach for a large corporate event. After completing a comprehensive venue audit or walk-through, they’ll recommend and set up high-quality soundboards, microphones, speakers, and any other equipment required for your event in the appropriate locations.
Some venues are spacious, while others offer a more tight-knit or intimate setting. The size and layout of the venue can greatly impact the sound quality and acoustics. A live audiovisual company will make sure that the sound equipment is properly set up so that it’s fully functional, but out of sight. They’ll also perform sound checks right before the event to make any necessary adjustments and fix technical issues just in time.
They Work with Your Existing Setup
One of the great things about hiring a professional live audiovisual company for your corporate event is that they’re completely flexible and can work within pretty much any environment and venue space. Audiovisual experts are masters at providing the right technical solutions to enhance the entertainment value of your corporate event, whether it’s just a meeting or a company get-together.
They’ll start by surveying the property in advance to locate the best areas to set up their sound, lighting, and visual equipment. Then, they’ll map out a plan to install the equipment and perform multiple technical tests from every angle to ensure high-quality results every time. If additional equipment is required to make your plan work, the audiovisual companywill provide it.
They Take All of the Hassle Out of Corporate Event Planning
Planning a corporate event for a client can be extremely stressful because you want everything to go off without a hitch and some things are out of your control. Live events can be unpredictable, but if there’s one thing you can count on, it’s that a professional audiovisual company will always have you covered when it comes to the technical components. Partnering with a live audiovisual company in Waterloo can help alleviate some of the stress that comes with event planning. As an event planner, you’re expected to keep your cool while also wearing many different hats and solving all kinds of problems that are simultaneously thrown at you.
Wiring a sound system or running cables for large TVs shouldn’t be one of them. If you’re not the most tech-savvy person in the world or you simply don’t have time to do your due diligence when it comes to setting up technical components for an event, it’s best to leave this part of the job to the pros.
Provide High-Quality Audiovisual Effects for Your Corporate Event
In addition to setting up state-of-the-art sound and lighting equipment, audiovisual companies can also have technicians onsite to operate the equipment on the day of the event at your request. That way, if there’s a minor glitch in the system at any point, technicians will be available to correct the issue and continue the production immediately and minimize the disruption.
Moreover, audiovisual experts will work with you and your client if necessary to create artistic visual, lighting, and sound effects for various portions of the event. Since the technicians are already familiar with the equipment, no training is required and they can guarantee that all of the lighting and sound ques will go off as planned.
Minimize Audiovisual Clutter
There’s nothing worse than being at a live event of any kind and being able to see all of the wires and cords hanging around. Not only does it look unprofessional and messy, but it can also pose a serious hazard, especially if there are exposed live wires or cords sprawled on the floor out in the open where people can trip over them.
Technicians that work for a professional live audiovisual company would never allow that to happen. They’ll make sure that all of the equipment is properly stored and hidden, so that it’s not visible to audience members.
Hire a Corporate AV Company in London, ON Straight Street Event Services is one of the leading live audiovisual companies in Toronto, the GTA, and the Golden Horseshoe region. We specialize in virtual, live, and hybrid productions and have worked with some of the biggest companies in Ontario to bring their creative visions to life with our audiovisual expertise. Contact us today to learn more.
